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Local, up to date and current directory for baby businesses in Suffolk.

Stall Holder Terms and Conditions

1. All bookings are subject to availability and strictly on a ‘first-come-first-served’ basis.

2. Payment for sponsorship is required in *full on booking.  *unless taking part on Black Friday offer in which case 50% upfront remainder 1st February.

3. Receipts for all bookings will be sent within 7 days of the event.

4. No refunds will be given unless the stand is re-let after the show has hit full capacity. If we can re-let your stand an administration fee of £15 will apply before any money is returned. All cancellations should be made by email.

5. The Baby Experts can not move stand bookings onto a future planned Baby & Toddler show if an exhibitor can no longer attend the event, we will always endeavor and try our best to fill your stand.

6. The organisers can offer no guarantee regarding the numbers of visitors to the event.

7. Exhibitors / sponsors agree that their company name and logo or photograph may be used for promotional purposes for this and subsequent events.

8. Location within the show will be determined by the event organisers and spaces will be clearly marked. Set up times will be emailed to you two weeks before the show. Exhibitors who arrive late may lose their stand and will not be refunded. Those who do not show up at all will not be entitled to a refund. Sharing or sub-letting is not acceptable.

9. Please advise us on booking if you require access to power. The exhibitor is responsible for bringing their own cable/extension lead and will be held solely responsible for the safety of this equipment and any other equipment used on the day. All electrical equipment used by the exhibitor must have a current PAT certificate.

10. Please bring your own display and merchandising equipment, e.g. shelving, clothes rails, leaflets, etc. Please do not attach anything to the venue walls. It is the responsibility of each exhibitor to display their business details.

11. Please ensure that children under 6 are either not present or under adult supervision when exhibitors are setting up / clearing away.

12. Any damage caused to equipment provided by the venue will be the responsibility of the individual exhibitor. Similarly exhibitors will be responsible for providing their own Public Liability Insurance to cover death, personal injury, theft or damage. The event organisers will not be held responsible for any death, injury, damage, theft or loss occurring at the event. Exhibitors must also comply with all relevant legislation, including Health and Safety and the Sales of Goods Act.

13. If for any reason beyond our control (including the weather) the Baby & Toddler show is cancelled, The Baby Experts will not refund any stand payments. This must be done through exhibitors own insurance. The Baby Experts will not be responsible for any money lost due to additional merchandising, accommodation or marketing costs.

14. We kindly request that you do not promote any similar events at the show. If this request is not heeded then you may have to leave the event.

15. Please be aware that there may be more than one of your ‘type’ of business booking for this event, but we do monitor this carefully, and should we receive too many businesses of the same type, we will accept bookings on a first-come-first-served basis.

16. The Company accepts no responsibility for, inaccuracies or misunderstanding arising through orders, instructions or information given to them by telephone, verbally to servants or via social media messaging, other than through their office and confirmed in writing.

17. These Terms and Conditions are subject to change.

T&C’s as per 25th November 2019

Advertising Terms and Conditions

Definitions and Acceptance of the Terms and Conditions

1. The Baby Experts, accepts publication of advertisements on the terms and conditions set out below (“Terms”).

2. These Terms apply to advertisements in any The Baby Experts publication, including, but not limited to event Show Guides, advertisements on any of our websites, printed leaflets for inclusion in event goodie bags or for singular leaflet distribution via The Baby Experts.

3. By placing an order, the Advertiser (which is the person placing the order for the Advertisement whether they are the advertiser of the product or service referred to in the Advertisement or the advertising agency or media buyer for such advertiser) accepts and agrees to be bound by these Terms in full. Content and Delivery of Advertisements

4. Materials for an Advertisement must be provided no later than the specified deadline as instructed by The Baby Experts.

5. The Baby Experts may, without any responsibility to the Advertiser, reject, cancel or require any Advertisement to be amended that it considers unsuitable or contrary to these Terms and remove, not print, suspend or change the position of any such Advertisement. The Baby Experts may refuse to publish any Advertisement for any Advertiser who has not paid any sums due for any advertising in any of the publications or the Websites. The Advertiser will remain responsible for all outstanding charges.

6. The publication of an Advertisement by The Baby Experts does not mean that The Baby Experts accepts the Advertisement has been provided in accordance with these Terms or that The Baby Experts has waived its rights under these Terms.

7. The Advertiser guarantees to The Baby Experts that: (i) any information supplied in connection with the Advertisement is accurate, complete, true and not misleading; (ii) it has obtained the consent of any living person whose name or image (in whole or in part) is contained in any Advertisement; (iii) the Advertisements are legal, decent, honest and truthful, are not contrary to the provisions of any applicable law, regulation or code of practice (including the British Code of Advertising, Sales Promotion and Direct Marketing and all other codes under the general supervision of the Advertising Standards Authority, are not libelous or obscene and do not infringe the rights of any person (including any person’s intellectual property rights); (iv) the Advertisement will not be prejudicial to the image or reputation of The Baby Experts or the Websites or the Magazines; and (v) all Advertisements submitted for publication online will be free of any viruses and no Advertisement will cause an adverse effect on the operation of the Website(s).

8. Where the Advertiser is an advertising agency or media buyer, the Advertiser guarantees that it is authorised by the advertiser of a product or service to place the Advertisement with The Baby Experts and the Advertiser will compensate The Baby Experts for any claim made by such advertiser against The Baby Experts.

9. All Advertisements are accepted on the basis that they will be paid for at the applicable rates set out in the order form. The Baby Experts may change its rates at any time. Any changes to the rates will take effect immediately. However, any changes to the applicable rates will not apply to any orders made prior to the date of such change.

10. All sums payable to The Baby Experts should be made in accordance with The Baby Experts Financial Terms & Conditions which are: All customers will be required to prepay unless clearly stated otherwise on the invoice as previously agreed by The Baby Experts. Payment must be made in full by the date as instructed by The Baby Experts. The Baby Experts may charge interest on the amount outstanding up to 5% above the Bank of England base rate.

11. The Baby Experts accepts no responsibility for any interruption or delay the Advertiser experiences in delivering any Advertisement copy to The Baby Experts or any loss or damage to any Advertisement copy or any other materials. The Advertiser guarantees that it has retained sufficient quality and quantity of all materials supplied to The Baby Experts.

12. The Baby Experts shall use its reasonable endeavours to reproduce Advertisements as provided by the Advertiser but cannot guarantee that the Advertisement will be of the same quality. We will provide you with a proof that will need to be approved within 24 hours.

13. The Baby Experts will not be responsible for any additions to, changes in, deletions from, delays in publication or withdrawal of any Advertisements required by any authority having responsibility for the regulation of online or press advertising (including the Advertising Standards Authority).

14. The Baby Experts cannot guarantee the time, dates and/or position of Advertisements and all such decisions will be at the sole discretion of The Baby Experts. However, The Baby Experts will use reasonable efforts to comply with the wishes of the Advertiser.

15. If a booked Advertisement is not published at all solely due to a mistake on The Baby Experts part, The Baby Experts will try to offer an alternative publication date(s). If the alternative date(s) is not accepted, the original booking will be cancelled and the Advertiser shall be entitled to a full refund if the Advertiser has paid in advance for the Advertisement. This shall be the Advertiser’s sole remedy for failure to publish the advertisement.

16. If the Advertisement as reproduced by The Baby Experts contains a substantial error solely due to a mistake on The Baby Experts part, The Baby Experts shall, on request, re-publish the Advertisement at no additional cost to the Advertiser. The Baby Experts shall not be responsible for repetition of errors and it is the Advertiser’s responsibility to inform The Baby Experts of any errors and provide any necessary assistance to The Baby Experts to prevent a repeat of the error.

17. The Baby Experts shall not be responsible, under any circumstances, for any loss of profit, loss of opportunity, loss of goodwill, loss of anticipated saving, loss of revenue and/or any other loss which happens as a side effect of the main loss suffered by the Advertiser or any loss which could not be contemplated by The Baby Experts and the Advertiser, and The Baby Experts maximum total liability for any loss or damage arising out of or in relation to any Advertisement whether in contract, tort or otherwise shall not exceed the total amount of the charges for the relevant Advertisement actually paid by or on behalf of the Advertiser.

18. In respect of Advertisements on the Websites, The Baby Experts does not guarantee continuous, uninterrupted access by users of the Websites. In addition, The Baby Experts will not be responsible for any failure or delay affecting production or publication of any Magazine or the transmission of the Websites and any Advertisements contained in them, in any manner where such failure or delay results from any act, omission, interruption, fault or other condition beyond the reasonable control of The Baby Experts.

19. The Advertiser will fully reimburse The Baby Experts for all claims, losses or expenses arising as a result of any breach or failure to perform of any of these Terms and/or the use or publication of the Advertisement by The Baby Experts in accordance with these Terms.

20. The Advertiser grants The Baby Experts the right (free of charge) to: (i) use such of the Advertiser’s names, trademarks and/or logos as The Baby Experts may consider necessary for the purposes of publishing the Advertisements; (ii) reproduce the Advertisement in any media at any time from the date the Advertisement was last published in the Magazines for promotional purposes. For the avoidance of doubt, the content, layout and format of any Website or Magazine will be subject to variation at The Baby Experts sole discretion.


Cancellation policy

21. If the order is cancelled by the Advertiser after completing and returning the order form to The Baby Experts, they will be charged a cancellation fee of 20%.

22. If the Advertiser cancels the Advertisement after the submission deadline then they will be charged in full.

23. If the Advertiser is insolvent or bankrupt or is otherwise in breach of these Terms, The Baby Experts may treat the order as cancelled.

24. A person who is not a party to these Terms has no rights to rely upon or enforce any of these Terms.